Online registration is now closed. You can register onsite at the Scandic Falkoner Hotel from 14:00 on Tuesday 27 August.
REGISTRATION
| Early bird fee before May 5th, 2019 |
Standard fee May 6th - July 28th, 2019 |
Late/on-site fee from July 29th, 2019 |
|
| Regular participant fee |
3.730 DKK (approx. 500 €) |
4.210 DKK (approx. 565 €) |
4.730 DKK (approx. 635 €) |
| Student fee* |
2.980 DKK (approx. 400 €) |
4.210 DKK (approx. 565 €) |
4.730 DKK (approx. 635 €) |
| Gala dinner | 820 DKK (approx. 110 €) |
820 DKK (approx. 110 €) |
820 DKK (approx. 110 €) |
| Abstract book | 235 DKK (approx. 32 €) |
235 DKK (approx. 32 €) |
|
| Welcome reception | Included in the conference fee. Extra attendant: 250 DKK (approx. 35 €) |
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Kindly note that VAT is not added to conference payments in Denmark, and therefore is not deductible.
* Please provide valid documentation when registrering online.
The following items are included in the participant fee
Attendance at all sessions, programme, lunches, coffee/tea breaks and Welcome reception on August 27th, 2019.
Abstract book
Can be ordered until August 5, 2019. The abstract book will be handed out at the Conference Office Desk.
Late Registration
Registration made later than August 26th, 2019 will be considered as on-site registration. Consequently, please expect minor delays at the Conference Office Desk. If you have made a late payments, please bring copy of the payment to the Conference Office Desk on arrival.
On-site
Participants must register at the Conference Office Desk upon arrival at Scandic Falkoner Hotel. Please remember to bring your confirmation of registration.
Conference Office Desk - opening hours
| Tuesday, August 27th | 2:00 p.m. - 5:30 p.m. |
| Wednesday, August 28th | 7:30 a.m. - 3:00 p.m. |
| Thursday, August 29th | 7:30 a.m. - 3:00 p.m. |
| Friday, August 30th | 8:00 a.m. - 2:00 p.m. |
Payment
Payment must be made in Danish Kroner (DKK) to PEVoC, c/o DIS Congress Service by:
- Bank transfer to account no. 4180-4180 411208 (PEVoC), IBAN DK0630004180411208. Swift code: DABADKKK in Danske Bank, Holmens Kanal 2, DK-1090 Copenhagen K, Denmark.
- Electronic invoice (only for Danish delegates). No later than July 26th. The EAN fee is DKK 39.
- Credit Card
IMPORTANT: Please remember to state PEVoC and the participant’s name on all money transfers made to the Congress Secretariat.
Terms and conditions
Confirmation
An official confirmation of registration will be e-mailed to the participant upon receipt of registration fees. Please remember to bring your proof of payment to the conference.
Conditions
It is your personal responsibility that all details such as address, booked events, number of tickets, hotel reservation, date of arrival and departure, etc. are in accordance to your wishes. We therefore strongly recommend that you read and check the confirmation of registration carefully to avoid errors. In the event of any errors in the confirmation, please contact DIS Congress Service.
Cancellation of participation (a written request is mandatory)
Pre-registered participants who are unable to attend the conference will have their payment reimbursed, except for a processing fee of DKK 400 which will be withheld. Written notice of non-attendance is required and must be received by the Congress Secretariat before August 1st, 2019. If a cancellation is made after this date no refund of the fee can be expected. All refunds will be processed after the conference.
ACCOMMODATION
Hotel rooms have been pre-booked for the participants at the venue hotel SCANDIC FALKONER and the nearby CABINN SCANDINAVIA at special conference rates.
We encourage you to book the hotel when you make your registration online so you will not risk that the hotel is fully booked. If for some reason it is more convenient for you to book the hotel room after having registered for the conference it will still be possible to book and achieve the favourable rate, as long as rooms are available.
To book a room after having registered online please send an e-mail to:
Available hotels are:
Scandic Falkoner Hotel **** (venue)
Falkoner Allé 9, 2000 Frederiksberg
Scandic Falkoner Hotel and Event centre is located in Frederiksberg, one of Copenhagen's most charming districts and has been completely refurbished during 2018 and the beginning of 2019. Just outside the hotel there is a wide variety of shops, restaurants and beautiful parks to enjoy. The Metro, which is just two minutes’ walk from the hotel, will take you directly to Copenhagen city centre or the airport. All 335 rooms are stylishly designed in a Nordic decor with fine details from the theatre world and have a work desk, chair, free WiFi, TV and air condition. The size of the rooms is 17 – 21 m2. Parking facilities for a fee in the Falkoner P-hus car park next to the hotel.
Metro: 200 metres (Frederiksberg station)
Central station: 2,7 km
Rates per room per night including breakfast & taxes:
| Double room for single use | DKK 1325 |
| Double room | DKK 1525 |
Wakeup Copenhagen Hotel, Borgergade **+
Borgergade 9, 1300 Copenhagen K
Wakeup Copenhagen in Borgergade opened in 2014 and offers modern and good-value accommodation in central Copenhagen, only 5 minutes’ walk from Kongens Nytorv with its Metro station, Nyhavn and the shopping street, Strøget. All 498 rooms have air-conditioning, flat-screen TV, small work desk and bathroom with shower. Please note that all rooms have one 160 cm wide double bed and are non-smoking. The building is designed by Danish architect Kim Utzon and has 6 floors. Facilities include a breakfast restaurant, business centre, free wireless internet and parking (for a fee).
Venue: 4,5 km (3 stops by Metro > )
Metro: 500 metres (Kongens Nytorv station)
Airport: 9 km
Rates per room per night including breakfast & taxes:
| Double room for single use | DKK 1160 |
| Double room | DKK 1350 |
CABINN Scandinavia Hotel **
Vodroffsvej 55, 1900 Frederiksberg C
CABINN Scandinavia is located at Frederiksberg near the Lakes and the Metro station Forum; just 10 minutes’ walk from the city centre of Copenhagen with the Tivoli Gardens and the pedestrian street, Strøget. All 201 rooms have private bath with shower and toilet, television, small work desk, free WiFi and electric kettle with tea and coffee. All standard rooms have bunk beds. The hotel has a breakfast restaurant and parking facilities (fees apply). Smoking is not allowed inside the hotel.
Venue: 1,8 km (1 stop by Metro > )
Metro: 400 metres (Forum station)
Central station: 1,4 km
Rates per room per night including taxes, but excluding breakfast:
| Single room | DKK 610 |
| Double room (bunk beds) | DKK 740 |
Deposit, cancellation and changes
Reservations of hotel rooms must be backed by a 1 night deposit payment. The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participants’ hotel invoice upon check-in / check-out. ALL REMAINING NIGHTS ARE TO BE PAID AT THE HOTEL UPON ARRIVAL / DEPARTURE.
In case of cancellation or changes
Before June 6th, 2019 the deposit will be reimbursed, between June 6th, 2019 and July 25th, 2019 the deposit will only be reimbursed if DIS Congress Service is able to allocate all the cancelled room-nights to another guest.
For cancellations made after July 25th, 2019 no refund of the hotel deposit will be made. Please note that in case of cancellation all hotels are legally authorized to charge the entire stay as booked by the customer also in case of no-show or early departure. In case of a refund this will be made after the conference.
All changes must be made to DIS Congress Service in writing and not to the hotel.
All bookings will be made on a first come, first served basis after receipt of the hotel deposit, as long as DIS has rooms available.